Document Destruction is a very important part of protecting sensitive business information, client records and employee files. Privacy protection should be at the top of your list when looking for a reputable professional shredding provider. But ensuring your records are destroyed securely isn’t the only thing a professional shredding service can offer your business. In addition to reducing liability and increasing productivity, outsourcing your document shredding also protects your business reputation, contributes to a healthier planet, and saves your organization money.
1. Enabling Productivity
Relying on an office shredder is better than throwing documents in the garbage. But it still takes time to do. Shredding a single file can take several minutes with all the steps involved.
When you shred in house, you end up paying your employees to feed a shredder rather than generate income.
American Document Destruction enables your staff to be more efficient with their time. Collection containers are placed within your office allowing no-longer-needed documents to be discarded quickly and securely. The entire destruction process is handled for you, enabling enhanced productivity for your staff.
2. Saving Money
Maintaining an internal document destruction program for your company can get expensive. Your costs can include purchasing shredders, buying disposal bags, maintenance, replacing aging equipment, and added utility expenses.
American Document Destruction saves money for your business. Locked collection containers take the place of your electric shredding machines. They are emptied for you on a scheduled basis, preventing unauthorized access to your confidential information.
3. Reducing Liability
Don’t ignore your legal responsibility to protect privacy standards. The Health Insurance Portability and Accountability Act (HIPAA), the Fair Trade and Accurate Credit Transaction Act (FACTA), and Gramm-Leach-Bliley (GLB) regulate and enforce standards for maintaining information privacy during disposal.
A NAID AAA certified shredding service such as American Document Destruction ensures that the destruction of your documents complies with the privacy protection standards outlined in these laws. A Certificate of Destruction further reduces potential liability risks for your business by providing proof of date and method of destruction.
4. Safeguarding Your Reputation
One of your most valuable assets is your business reputation. If your documents are not properly destroyed, they can fall into the wrong hands. This will compromise the trust of your clients, your employees, and possibly your whole community. You’ve seen all the headlines of privacy breaches, and you don’t want to become your own headline that way.
American Document Destruction protects your business reputation by providing reliable and secure destruction of your documents. Screened, uniformed professionals destroy your information following strict chain of custody procedures, the destruction process is recorded, and locked, GPS-tracked vehicles are used to transport your paper records to a secure shredding plant, or shred them right at your premises.
American Document Destruction provides services throughout Northern Nevada and parts of Northern California. For more information, please contact us.